Role templates
What a role receives: standard access, equipment, training, and the approvals it needs. Chosen by hand or matched automatically.
Pre-alpha Early access is available by invitation ›
The clearer way to
The clearer way to
coordinate every transition.
One workspace for HR, IT, managers, and office teams. Plans build from your company rules, so nothing is missed on a first or last day.
✓ No credit card · Built with privacy in mind
Onboarding plan
Ready for day one
✓
Employment contract signedHR · Hannah W.
✓
Create Microsoft 365 accountIT · Marco R.
Badge preparedOffice · Lea B.
!
Prepare laptopIT · No owner
✦
ClearHand found one risk. The laptop task has no owner and is due in two days.
Sound familiar? Most transitions run on hallway questions and half-remembered checklists — until the day someone forgets one.
The missing layer
Not another HR system.
Not another IT ticket queue.
The coordination layer
between every team.
One live plan connects the people who request, prepare, approve, and sign off every transition.
Live transition
On track
JS
Jamie SchneiderStarts in 11 days
18 complete
5 in progress
1 risk to review
How it works
A date becomes a dependable plan.
Give ClearHand the essentials. Your company rules do the repetitive work. People keep the final say.
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01
Create the case
Enter the name, role, department, and the start or exit date. That’s everything ClearHand needs from you.
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02
ClearHand builds the plan
Role templates and conditional rules generate tasks, owners, due dates, and approval gates — across four team lanes.
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03
Teams work in sync
Each team sees its part. AI flags gaps and risks; people decide what happens.
What’s in the box
Built lean.
Built for the handover.
No modules to buy, no consultants to schedule. These pieces are the product — and they are all included.
Conditional rules
“If remote, add a home-office monitor. If admin rights, require approval.” The plan adapts before anyone has to ask.
A real schedule
Every task is dated against day one or the exit: contract 14 days before, accounts 5, workplace 2 — lock and return timed around the leave.
Approvals without a login
Managers approve, decline, or request changes from a secure email link. No new tool to learn, every decision recorded.
Comments & mentions
The discussion lives on the task. @mention a colleague and they are notified — no side-channel email threads.
One board for everything open
“My tasks” for each person, plus a board across every case — with filters, search, and task details in place.
Automatic vigilance
Daily digest, reminders, early warnings before a start date, escalation after three days overdue. Optionally into Slack.
Two languages, both modes
English and German all the way into emails and AI summaries. Light and dark — just like the product itself.
Built for responsible coordination
Clarity without
losing control.
Automation keeps watch. People approve. The record stays complete.
Transition control
CH-0841
JS
Jamie SchneiderOnboarding · 18 August
Needs attention
!
Prepare laptopDue in 2 days · No owner
Escalate
✓
Microsoft 365 access approvedApproved by manager via secure link
Logged
✦
Coordinator suggestion
Assign the laptop task to IT Workplace.
Last updated today, 09:42View audit history ↗
One owner. One real date.
Every task has a clear owner and due date, with reminders and escalation when work slips.
AI that only recommends.
Azure OpenAI in Switzerland flags risks and missing tasks. Names never reach the model; every decision is logged.
Offboarding closes securely.
Approvals, activity history, retention rules, and formal confirmation of final access removal stay in one audit trail.
Offboarding
The last day is a
security event.
Accounts that outlive an employee are not a cosmetic problem. ClearHand marks security-critical tasks, requires the manager’s sign-off for the mailbox handover — and a case cannot close until an admin formally confirms final access removal.
- Formal close-out“Final access removal confirmed” is a required sign-off, not a checkbox someone may skip.
- A complete recordApprovals, activity history, and every decision in one audit trail — proof instead of a silent ending.
- Data minimisation built inStatus instead of documents, configurable retention, automatic anonymisation of former employees. GDPR and Swiss DSG aware.
OffboardingCH-0587
MR
Milan RothSales · Last day 29 August
Security-critical
✓
CRM & admin access revokedIT · Exit day
Done
✓
Mailbox handover approvedManager · via secure link
LoggedLaptop & badge returnedOffice · Due exit day
Open
◈
Final access removalAdmin sign-off required
Blocks closeCase closes only after final sign-offAudit trail ↗
Who it’s for
Four teams. One definition of done.
HR
Stops chasing people. The plan distributes itself, and the digest says exactly where it’s stuck.
IT
Learns about day one before the laptop is missing — and can prove on exit that every access is gone.
Managers
Decide with one click from an email. They never have to learn a new tool.
The company
A chaotic, risky ad-hoc process becomes a repeatable, provable one — whoever happens to be on holiday.
Good to ask
Questions we hear early.
Is ClearHand another HR system?
No — deliberately not. No payroll, no personnel files, no ticket queue. ClearHand is the coordination layer between the tools you already use: the one place where HR, IT, managers, and office work the same plan.
What does the AI actually see?
Pseudonymised cases only. Names are replaced before anything leaves the system — the model sees “person_1”, never a real name — and all figures are computed server-side. It runs on Azure OpenAI in Switzerland.
Can the AI change things on its own?
Never. It analyses and proposes; people decide. It never creates accounts, grants access, or deletes anything — and every accepted or dismissed suggestion is logged.
Who can get in?
Access is by invitation only, with Microsoft 365 login and role-based permissions. Former employees are anonymised automatically under your retention rules.
Early accessPilot / 01
Pre-alpha pilot
Start with one real transition.
We configure your role templates and conditional rules, then guide one real onboarding or offboarding case end to end.
- 01 Guided setup
- 02 Your own company rules
- 03 Direct feedback channel